Office Assistant

Admin/Operations
Lagos
June 12, 2026
Full Time
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Job Description

Job Purpose

  • To provide administrative and clerical support to the HR/Admin Department, ensuring efficient office operations and supporting HR processes.

Key Responsibilities

  • Provide general administrative support to the HR/Admin team
  • Assist in filing, documentation, and maintaining employee records
  • Handle incoming and outgoing correspondence (emails, calls, documents)
  • Support recruitment activities (scheduling interviews, candidate coordination)
  • Assist with onboarding of new employees
  • Maintain office supplies and support inventory management
  • Ensure proper record-keeping and compliance with company policies
  • Support logistics for meetings, trainings, and HR events
  • Perform any other duties as assigned by the supervisor.

Qualifications & Requirements

  • Minimum of OND (Ordinary National Diploma) in any relevant field
  • 0–2 years relevant experience
  • Must be smart, proactive, agile and detail-oriented
  • Strong communication and interpersonal skills
  • Basic proficiency in Microsoft Office (Word, Excel)
  • Ability to multitask and work under pressure
  • Proximity to Apapa is a strong advantage.

Core Competencies:

  • Organizational skills
  • Confidentiality and integrity
  • Time management
  • Teamwork and adaptability
  • Initiative and responsiveness.

Key Performance Indicators (KPIs)

Administrative Efficiency:

  • Timely filing and retrieval of documents (Target: 100% accuracy)
  • Turnaround time for assigned administrative tasks

Record Management:

  • Accuracy and completeness of employee records
  • Compliance with documentation standards (Target: zero audit issues)

Support to HR Processes:

  • Timely scheduling of interviews and meetings
  • Smooth onboarding support for new hires

Communication Effectiveness:

  • Prompt handling of emails, calls, and requests
  • Feedback from internal stakeholders

Office Operations Support:

  • Availability and tracking of office supplies
  • Support for departmental activities and events

Attendance & Punctuality:

  • Adherence to work schedule
  • Reliability and responsiveness.

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